Our Process

We begin with a comprehensive needs assessment to understand your team’s structure, specific project goals, and any existing challenges. This includes a review of your current project management practices and a discussion about desired outcomes.

By gaining this insight, we ensure that our solutions align precisely with your business’s unique needs, enabling seamless transitions and quicker adoption for your team.

We design workflows that promote efficiency, accountability, and seamless collaboration using Notion—a tool specifically selected for its adaptability and neurodiversity support, ideal for cross-functional teams. The typical structure for the project management systems we build include:

• Departments

  We begin with ensuring every team member has a clear sense of purpose and role. This allows us to segment responsibilities into departments, minimising overlap and fostering accountability. For start-ups and small businesses, it plants the seed for more efficient long-term growth.

• Goal Setting

  We then establish goals using the (Objectives and Key Results) framework to align team objectives with measurable outcomes. By integrating OKRs, team members are continually focused on high-impact actions that drive both individual and organisational growth. Alternatively, we can adopt your existing goal tracking and planning system.

• Task Tables

  We create custom task tables that streamline individual and team responsibilities, providing clear visibility into deadlines, dependencies, and task statuses—vital for tracking project progress at every stage. Each task is related to a specific goal it is going to achieve and owned by team leads and/or departments.

• Work Stations/Planets

  "Planets" or custom workstations act as personal dashboards for individual team members and/or departments. These provide quick access to tasks, relevant documents, and priorities, enhancing focus and productivity across remote locations.

To ensure a smooth transition, we offer thorough onboarding sessions for team members, with guided tutorials and real-time Q&A. After onboarding, we run test scenarios to identify any potential gaps or friction points.

This approach not only reinforces familiarity but also builds confidence and ensures everyone is aligned with the system’s capabilities and expectations.

Once the system is live, we monitor its performance through iterative feedback loops. We meet regularly to assess workflow effectiveness, adjust for any new requirements, and close any efficiency gaps that may arise.

This continuous refinement ensures that your project management system remains agile and responsive, effectively supporting your team’s evolving needs.